Cite Article

The Implementation Guidelines of Digital Document Management System for Malaysia Public Sector: Expert Review

Choose citation format

BibTeX

@article{IJASEIT10443,
   author = {Azlina Ab Aziz and Zawiyah Mohammad Yusof and Umi Asma Mokhtar and Dian Indrayani Jambari},
   title = {The Implementation Guidelines of Digital Document Management System for Malaysia Public Sector: Expert Review},
   journal = {International Journal on Advanced Science, Engineering and Information Technology},
   volume = {10},
   number = {1},
   year = {2020},
   pages = {198--204},
   keywords = {electronic document and records management system; DDMS implementation; public sector; information system.},
   abstract = {Digital Document Management System (DDMS) is a system adopted by the Malaysian Public sector for managing documents and records. Despite giving many benefits, the adoption of the system is still below satisfaction. A guideline should be in place to accelerate the adoption rate of such a system. Accordingly, a guideline for DDMS implementation is proposed as was suggested in a previous study involving 439 DDMS users by the same authors. The proposed guidelines consist of 6 main factors which are: system capability; implementation policy; security, training; awareness programs, and top management/team members (colleague) supports. This paper aims to verify the content of the proposed guidelines in order to seek for its suitability in the Malaysian public sector context. Data was collected via a face-to-face interview with four panels of experts (practitioners) who have vast experience in DDMS implementation. The finding thence confirmed and verified the content of the proposed guidelines. The proposed guidelines is expected to assist the DDMS implementation team especially the three leading agencies such as the Malaysian Administrative Modernization and Management Planning Unit (MAMPU), Chief Government Security Office (CGSO) and the National Archives of Malaysia (NAM) in coordinating and planning for the implementation of DDMS initiative at the agencies level vis-a-vis increase the level of user adoption. This guideline also can be used as a reference to develop a detailed DDMS implementation policy by the committee and the project team.},
   issn = {2088-5334},
   publisher = {INSIGHT - Indonesian Society for Knowledge and Human Development},
   url = {http://ijaseit.insightsociety.org/index.php?option=com_content&view=article&id=9&Itemid=1&article_id=10443},
   doi = {10.18517/ijaseit.10.1.10443}
}

EndNote

%A Ab Aziz, Azlina
%A Mohammad Yusof, Zawiyah
%A Mokhtar, Umi Asma
%A Jambari, Dian Indrayani
%D 2020
%T The Implementation Guidelines of Digital Document Management System for Malaysia Public Sector: Expert Review
%B 2020
%9 electronic document and records management system; DDMS implementation; public sector; information system.
%! The Implementation Guidelines of Digital Document Management System for Malaysia Public Sector: Expert Review
%K electronic document and records management system; DDMS implementation; public sector; information system.
%X Digital Document Management System (DDMS) is a system adopted by the Malaysian Public sector for managing documents and records. Despite giving many benefits, the adoption of the system is still below satisfaction. A guideline should be in place to accelerate the adoption rate of such a system. Accordingly, a guideline for DDMS implementation is proposed as was suggested in a previous study involving 439 DDMS users by the same authors. The proposed guidelines consist of 6 main factors which are: system capability; implementation policy; security, training; awareness programs, and top management/team members (colleague) supports. This paper aims to verify the content of the proposed guidelines in order to seek for its suitability in the Malaysian public sector context. Data was collected via a face-to-face interview with four panels of experts (practitioners) who have vast experience in DDMS implementation. The finding thence confirmed and verified the content of the proposed guidelines. The proposed guidelines is expected to assist the DDMS implementation team especially the three leading agencies such as the Malaysian Administrative Modernization and Management Planning Unit (MAMPU), Chief Government Security Office (CGSO) and the National Archives of Malaysia (NAM) in coordinating and planning for the implementation of DDMS initiative at the agencies level vis-a-vis increase the level of user adoption. This guideline also can be used as a reference to develop a detailed DDMS implementation policy by the committee and the project team.
%U http://ijaseit.insightsociety.org/index.php?option=com_content&view=article&id=9&Itemid=1&article_id=10443
%R doi:10.18517/ijaseit.10.1.10443
%J International Journal on Advanced Science, Engineering and Information Technology
%V 10
%N 1
%@ 2088-5334

IEEE

Azlina Ab Aziz,Zawiyah Mohammad Yusof,Umi Asma Mokhtar and Dian Indrayani Jambari,"The Implementation Guidelines of Digital Document Management System for Malaysia Public Sector: Expert Review," International Journal on Advanced Science, Engineering and Information Technology, vol. 10, no. 1, pp. 198-204, 2020. [Online]. Available: http://dx.doi.org/10.18517/ijaseit.10.1.10443.

RefMan/ProCite (RIS)

TY  - JOUR
AU  - Ab Aziz, Azlina
AU  - Mohammad Yusof, Zawiyah
AU  - Mokhtar, Umi Asma
AU  - Jambari, Dian Indrayani
PY  - 2020
TI  - The Implementation Guidelines of Digital Document Management System for Malaysia Public Sector: Expert Review
JF  - International Journal on Advanced Science, Engineering and Information Technology; Vol. 10 (2020) No. 1
Y2  - 2020
SP  - 198
EP  - 204
SN  - 2088-5334
PB  - INSIGHT - Indonesian Society for Knowledge and Human Development
KW  - electronic document and records management system; DDMS implementation; public sector; information system.
N2  - Digital Document Management System (DDMS) is a system adopted by the Malaysian Public sector for managing documents and records. Despite giving many benefits, the adoption of the system is still below satisfaction. A guideline should be in place to accelerate the adoption rate of such a system. Accordingly, a guideline for DDMS implementation is proposed as was suggested in a previous study involving 439 DDMS users by the same authors. The proposed guidelines consist of 6 main factors which are: system capability; implementation policy; security, training; awareness programs, and top management/team members (colleague) supports. This paper aims to verify the content of the proposed guidelines in order to seek for its suitability in the Malaysian public sector context. Data was collected via a face-to-face interview with four panels of experts (practitioners) who have vast experience in DDMS implementation. The finding thence confirmed and verified the content of the proposed guidelines. The proposed guidelines is expected to assist the DDMS implementation team especially the three leading agencies such as the Malaysian Administrative Modernization and Management Planning Unit (MAMPU), Chief Government Security Office (CGSO) and the National Archives of Malaysia (NAM) in coordinating and planning for the implementation of DDMS initiative at the agencies level vis-a-vis increase the level of user adoption. This guideline also can be used as a reference to develop a detailed DDMS implementation policy by the committee and the project team.
UR  - http://ijaseit.insightsociety.org/index.php?option=com_content&view=article&id=9&Itemid=1&article_id=10443
DO  - 10.18517/ijaseit.10.1.10443

RefWorks

RT Journal Article
ID 10443
A1 Ab Aziz, Azlina
A1 Mohammad Yusof, Zawiyah
A1 Mokhtar, Umi Asma
A1 Jambari, Dian Indrayani
T1 The Implementation Guidelines of Digital Document Management System for Malaysia Public Sector: Expert Review
JF International Journal on Advanced Science, Engineering and Information Technology
VO 10
IS 1
YR 2020
SP 198
OP 204
SN 2088-5334
PB INSIGHT - Indonesian Society for Knowledge and Human Development
K1 electronic document and records management system; DDMS implementation; public sector; information system.
AB Digital Document Management System (DDMS) is a system adopted by the Malaysian Public sector for managing documents and records. Despite giving many benefits, the adoption of the system is still below satisfaction. A guideline should be in place to accelerate the adoption rate of such a system. Accordingly, a guideline for DDMS implementation is proposed as was suggested in a previous study involving 439 DDMS users by the same authors. The proposed guidelines consist of 6 main factors which are: system capability; implementation policy; security, training; awareness programs, and top management/team members (colleague) supports. This paper aims to verify the content of the proposed guidelines in order to seek for its suitability in the Malaysian public sector context. Data was collected via a face-to-face interview with four panels of experts (practitioners) who have vast experience in DDMS implementation. The finding thence confirmed and verified the content of the proposed guidelines. The proposed guidelines is expected to assist the DDMS implementation team especially the three leading agencies such as the Malaysian Administrative Modernization and Management Planning Unit (MAMPU), Chief Government Security Office (CGSO) and the National Archives of Malaysia (NAM) in coordinating and planning for the implementation of DDMS initiative at the agencies level vis-a-vis increase the level of user adoption. This guideline also can be used as a reference to develop a detailed DDMS implementation policy by the committee and the project team.
LK http://ijaseit.insightsociety.org/index.php?option=com_content&view=article&id=9&Itemid=1&article_id=10443
DO  - 10.18517/ijaseit.10.1.10443